Changes to The Meadows of Culpeper Recreation Association

By now you should have received a welcome letter from Austin Reality Management & Investments (ARMI) indicating that they have taken over the day to day running of our Homeowners Association along with information on where your HOA dues should be sent.

Austin Realty Management & Investments (ARMI), Inc., 10 Rock Pointe Lane in Warrenton, Virginia (540) 347-1901. Their office hours are Monday through Friday, 8:30 am to 5:00 pm.

Here are the extension numbers you may call:

  • #102 – Trey – Community Manager
  • #114 – Cathi – Assistant Manager (our point of contact)
  • #111 – Teresa – HOA Bookkeeper for billing inquiries
  • #113 – Lisa – Association Processor for architectural approval information

All HOA dues should be sent to:

Meadows of Culpeper Community Association


P.O. Box 3413

Warrenton, VA 20188

Please note your property address on your check to make sure your payment is credited to the correct account. Checks should be made out to Meadows of Culpeper Community Association instead of the TMCRA.

Nargil Grigsby, president of the TMCRA, along with the support of many of the board members made the decision to turn over management of the Meadows to ARMI. Using an outside management agency has been discussed many times over the last three or four years.

Treasurer Doreatha Cottoms was not involved with his decisions so we ask you if you have concerns or complaints to please do not contact Ms. Cottoms. Direct your inquiries to Nargil at

This move will benefit the community in many ways.

  • By having a management company without any residents of the Meadows involved takes away any possibility of favoritism. The rules will be applied across the community equally.
  • The checks for the HOA dues will be cashed in a timely fashion instead of being held for two months.
  • It will be possible to get updated accurate financial statements quickly.
  • Maintenance issues will be addressed in a prompt manner.
  • The HOA will be state and locality compliant, lessening the legal liability of the residents/owners.
  • This move will address many of the difficulties and concerns that residents have expressed to the board.
  • ARMI will also be handling the more cumbersome day to day chores most residents do not know that the board has to deal with, i.e. getting new homeowners packets out to the real estate agencies and other paperwork that must take place.
  • ARMI will be able to take care of the many details of the HOA in a timely fashion instead of these things having to wait until a board member has time away from work and family to accomplish tasks.

At this time the records of the association and other pertinent information have been transferred to ARMI. There will be a homeowners meeting held in the near future for all the residents of the Meadows and a representative from ARMI. Your questions can be answered at the time of the meeting.

Please do not email the association using the email box connected to this website as it is an email box that is rarely checked.

Thank you for your understanding and cooperation.

Culpeper National Night Out – Tuesday August 6, 2013

From the Culpeper Star Exponent

Posted: Sunday, August 4, 2013 11:45 pm | Updated: 4:45 am, Mon Aug 5, 2013.

Neighborhoods throughout Culpeper are being invited to join forces with thousands of communities nationwide, Tuesday, Aug. 6, for the “30th Annual National Night Out,” crime and drug prevention event.

National Night Out is designed to:

•    Heighten crime and drug prevention awareness

•    Generate support for, and participation in, local anti-crime efforts

•    Strengthen neighborhood spirit and police-community partnerships

•   Send a message to criminals letting them know neighborhoods are organized and fighting back.

From 7 to 10 p.m., residents in neighborhoods throughout Culpeper and across the nation are asked to lock their doors, turn on outside lights and spend the evening outdoors with neighbors and police.  Many neighborhoods throughout Culpeper will be hosting a variety of special events such as block parties, cookouts, visits from police, walks and youth activities.  Events will begin as early as 4 p.m. in some neighborhoods.

“Whether you live in a neighborhood with an organized Neighborhood Watch Program or not, I ask the whole town to participate by turning on their porch light in support of this crime prevention effort,” said Culpeper Police Lt. Andrew Terrill.

National Night Out, which is sponsored by the National Association of Town Watch and locally co-sponsored by Culpeper Police Department, will involve over 15,700 communities from all 50 states, U.S. territories, Canadian cities and military bases around the world.  In all, more than 37.5 million people are expected to participate in “America’s Night Out Against Crime.”

NNO is being supported in part by TARGET department stores, a national corporate sponsor.  The local TARGET also is playing a role as a major local sponsor. Dozens of Target volunteers plan to host various food and game activities in the community.

“This is an opportunity for Culpeper to stand together as a community and show its intolerance for drugs and crime in the community,” said Culpeper Police Chief Chris Jenkins. “The National Night Out Event highlights the importance of police-community partnerships and citizen involvement in our fight to build a safer Town of Culpeper.”

Some of the local neighborhood watches hosting events are: South West Street, Lakeview, Pelham’s Reach, Belle Parc, The Meadows, Belle Court, Willow Shade, Garr Avenue, Southridge, High Point, Stone Chase, Culpeper House, Franklin Meadows, Depot District, Westbrooke, South East and Culpeper Commons. For more information or to register your neighborhood, go to the National Night Out website at To learn more about the event or how to participate in Culpeper, contact Culpeper Police Lt. Andrew Terrill at 540-829-5521 or by e-mail at

Officer Elections

We will be holding elections for all HOA officer positions. If you are interested in running for a position on the HOA board please send your name and contact information to You may also drop off your information at the mail box at the club house no later than May 11, 2013,

After we’ve collected the names of those desiring to run will be placed on a ballot, which will then be delivered to each home owner by May 18, 2013. Ballots must be returned by May 30 or hand carried to the Home Owners meeting on June 4th, 2013 at 7:30 pm

Positions to be voted on are with the names of the current officers:

President: Nargil Grigsby

Vice President: open

Treasurer: Dorethia Cottoms

Secretary: Jim Titkemeyer

Board member: open

Board member: open

Board member: open

We are also looking for members to form a building committee and a financial review committee.

Building Committee consists of meeting monthly, quarterly or as needed to discuss and decide current maintenance to the club house and common areas, to help find and choose qualified contractors to do repair and maintenance as well as oversee HOA home inspections for violations.

Financial Committee would also meet monthly, quarterly or as needed to discuss and review financial spending and budgeting for cost effective services for the HOA, such as Club House repairs, common area issues and maintenance.

Any questions or concerns? Please feel free to contact President Nargil Grigsby at 540-522-5829


Pool Warning

Meadows Home Owners

Please Note there is NO Smoking any where in the club house this includes the Pool area.

Also No Food or Drinks in the pool area this includes gum and candy

If you are caught you will receive a written warning and if caught again access will be taken away except for the front door to make payments !!

We just reopened let’s try and keep it looking nice

Nargil Grigsby HOA President

Pool Reopens!

Come down to the Meadows of Culpeper Clubhouse this Sunday, August 5th at 3:00 pm for the grand reopening of the pool! Check out the improvements to the facility, mingle with your neighbors and enjoy light refreshments in the meeting room. Check it out and see our beautiful facility, the pool and the workout room!

Key cards to the building will also be issued on Sunday, August 5th between 3:00 pm and 5:30 pm. If you need a key card join us at the clubhouse with your photo id and you’ll be issued your key card.

See you there!

Update Pool Status

The work on the pool area has been completed. The black plastic coping at the base of the walls has been installed, the walls finished in the entry area and the hand rails back up.

The deck outside the pool area is currently being worked on. Over the years it has dried out. Some of the decking has to be replaced while the rest of it must be stained before the pool opens.

As you can see the deck is being repaired so that no one’s feet end up with splinters from the dried out wood.

As soon as I get a firm date on the pool opening it will be listed here.

Current Status of the Swimming Pool

Greetings! As you can see the pool is currently filled with water and looks in good repair. We are getting closer to being able to open the pool for the summer. So far the repairs done include.

  • Regrouting the showers
  • Fixing the walls leading down the steps
  • Ceiling and wallboard replaced and painted in the pool room

What remains to be done before the pool can be opened.

  • Stair railings remounted
  • Repair leaking faucet in the men’s restroom
  • Repair cracks in the cement surrounding the pool
  • Door locks need to be replaced in all club house doors
  • Black baseboards need to be put at the bottom of the pool room walls

After the pool is squared away there are still a number of issues we need to take care of that involve the Clubhouse. Some of these we could probably use a crew of volunteer helpers to knock out quickly (like the deck). Please consider helping. If you can please email us at the site email address.

  • Correctly installing furnace outside
  • Deck missing boards and in need of repair or replacement
  • Clubhouse roof needs to be replaced
  • Fencing around the Clubhouse and the gates need repair
  • Mounting of security cameras around the Clubhouse to stop people from breaking in and misusing facilities
  • Collection of unpaid dues

How to Reserve the Club Room at TMCRA Clubhouse



We have a Yahoo Calender set up with the dates available listed on the calender. All you need to do to reserve the Club Room is go to the calender at

Pick a date that is not already reserved by someone else.

Email Ms. Cottoms at and request the date you wish to use the Club Room. She will then place your name on the calender, reserving it for that particular date.

No one may reserve the Club Room for more than three months out.

You must put up a $50.00 deposit before the reservation date. It can be mailed to TMCRA at 1590 Harrier Lane, Culpeper, VA 22701 or dropped by the Clubhouse. Do not try to drop it off at Ms. Cottoms home. The deposit will be returned after it is determined you have left the room clean with no damages. You may elect to have TMCRA hold your deposit against future reservations. After your deposit is received you will receive an email confirmation.


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